15 integrated modules

Campsite management software: features and technical capabilities.

We built Ovvo Camping by listening to the real needs of outdoor accommodation owners. Every feature solves a specific recurring problem without making reception work more complicated.

Booking Engine

Multilingual direct bookings from your website, with instant quotes and availability blocking.

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Interactive map

See your campsite from above, with the live status of every pitch.

Technical details

Booking management

Complete guest-flow control panel for manual bookings and change history.

Technical details

AI digital check-in

Fast reception check-in with a scanner or guest self check-in by smartphone.

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Check-out and QR code

Close records in one click and automatically create tokens for the exit barrier.

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Alloggiati Web (police)

Create the 168-character government file and send it automatically by SOAP to the State Police.

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Dynamic pricing and taxes

Advanced seasonal rates, surcharges and tourist-tax calculations.

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Email automation

Automatic guest communication: confirmations, check-in links and internal alerts.

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Maintenance management

Staff fault reports and automatic removal of unavailable pitches.

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Reports and statistics

Real-time occupancy dashboard and automatic daily PDF reports.

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Staff roles and permissions

Three isolated access levels: Admin, Reception and Maintenance.

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Security and backup

Strong document encryption, complete JSON export and MFA access.

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Hardware and API integrations

Barriers, ANPR cameras, EV chargers, smart locks, POS, WhatsApp, invoicing and IoT.

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Barrier access control

Automated entry by PIN, link or QR connected to each booking.

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iCal synchronisation

.ics feeds for every pitch or unit, syncing Airbnb, Booking.com and calendars without a channel manager.

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Public inline CMS

Edit website text, descriptions and rules by clicking a pencil icon.

Technical details

Booking Engine: online campsite bookings

Give guests a public booking page built into your website, with no intermediaries. Zero commission on stays and complete control of your availability.

Capabilities and features

Native interface in five languages: Italian, English, German, French and Spanish, with no external plugins.
Date selection with an interactive calendar and automatic calculation of nights.
Instant quote showing nights, base price, surcharges and tourist tax separately.
Optional online payments through PayPal for deposits or balances.
Automatic pitch assignment or a minimum pool of pitches reserved for walk-in arrivals.

Interactive map for campsites and holiday villages

A visual representation of your property, updated in real time. Perfect for reception staff and, optionally, for guests choosing their preferred pitch online.

Capabilities and features

Live status for every pitch: free, occupied, under maintenance or out of service.
Intuitive editor for positioning pitches by drag and drop on an aerial photo.
Different colours by zone and pitch type for instant visual recognition.
Custom labels for roads, washroom blocks and points of interest.
Guests can select a pitch directly on the map while booking online.

Advanced booking management panel

The operational heart of campsite management: reception staff always know who is arriving, who is leaving and who changed what.

Capabilities and features

Complete booking list with quick filters by status, date, zone and pitch.
Manual back-office creation for phone, email and walk-in bookings.
Add extra services to a booking at any time, such as equipment hire or final cleaning.
Full change history for every record, showing which operator did what.
Safe cancellation: cancelled bookings remain archived for accurate accounting.

AI-powered digital campsite check-in

Eliminate August reception queues. Guest registration is fully digital, fast and compliant with strict Italian identification requirements.

Capabilities and features

Magic Link self check-in: guests upload document photos from their phone before arrival.
OCR recognition extracts name, surname, birth date and document details.
Fast desk check-in: scan documents and complete the record in under two minutes.
Accurate party management with a required group leader for family groups.
Privacy first: document images are deleted after Alloggiati Web submission; only legally required data remains, strongly encrypted.

Fast check-out and QR access control

Departure should be as quick as arrival. The software automates check-out and simplifies physical campsite barriers.

Capabilities and features

Instant one-click check-out from the day's occupancy list.
Automatic secure, expiring QR tokens for opening the exit barrier.
Built-in scanner on tablet or phone to validate a token on site.
Complete log of every check-out for later review.
Undo check-out to correct operational mistakes quickly.

Alloggiati Web and police integration for campsites

Forget manual transcription and old desktop programs. Guest records are sent from the cloud in full compliance with Italian regulations.

Capabilities and features

Automatic .txt generation in the required fixed 168-character-per-line format.
Smart preview before sending, detecting errors and missing data.
Automatic official SOAP Web Service submission.
Secure download and archiving of the official PDF receipt after each submission.
Post-submission editing lock keeps records aligned.

Dynamic prices, seasons and tourist tax

Flexible pricing designed to maximise revenue, manage demand peaks and automate administrative calculations.

Capabilities and features

Set base prices by zone and pitch category.
Apply fixed or percentage multipliers to weekends and special events.
Manage high, mid and low seasons with automatically activated price lists.
Add surcharges for electricity, water and shade.
Calculate tourist tax by age group and period, shown separately to guests.

Email automation and operational communication

Keep a direct line to guests without spending hours writing emails. Messages are sent at the right time in the customer's preferred language.

Capabilities and features

Custom SMTP setup compatible with every provider.
Automatic booking confirmation with a detailed amount summary.
Automatic Magic Link for self check-in before arrival.
Instant reception alerts for every online booking.
Complete sent-email log with delivery status and manual resend.

Maintenance and fault reporting

Dedicated tools keep campsite infrastructure in perfect condition and prevent unusable pitches from being assigned.

Capabilities and features

Any operator can quickly report a problem on a specific pitch.
Classify faults as blocking or non-blocking.
Plan future maintenance with precise start and end dates.
Automatically remove pitches from the booking engine during work.
Dedicated view for technical maintenance staff.

Reports and statistics for holiday villages

Clear, actionable data for managers: monitor guest flows and area occupancy in real time.

Capabilities and features

Automatic daily PDF with arrivals, departures, guests and open faults.
Summary dashboard with live occupancy indicators.
Historical occupancy by zone, pitch type and period.
Future booking summary to anticipate reception workload.
Essential end-of-day till cross-checking tool.

Roles, permissions and staff management

Operational security starts with access control. Responsibilities are separated so unauthorised staff cannot make structural changes.

Capabilities and features

Admin: full access to prices, zones, police submissions, email logs and statistics.
Reception: creates bookings, performs check-in/out and manages guests.
Maintenance: limited access to the map, reports and technical work.
Menus unavailable to a user are hidden automatically.
Deactivate an operator account instantly at season end.

GDPR data security and system backup

We protect your property's and guests' sensitive data using leading technology practices and full GDPR compliance.

Capabilities and features

Document images are deleted after verification and transmission; only necessary encrypted stay data is retained.
Two-factor MFA authentication with an email OTP.
CSRF protection and strict input validation on every API endpoint.
Export the complete database as JSON whenever you wish.
Sensitive credentials are never sent to the web client.

Custom hardware and API integrations

Connect the software to your physical infrastructure and digital services. SeoSoft builds and tests integrations for your setup before go-live.

Capabilities and features

Automatic barriers from leading manufacturers, opened at check-out by QR or ANPR.
ANPR cameras for number-plate recognition.
EV charging stations through OCPP 1.6/2.0.
Smart locks for bungalows and lodges.
IoT pitch sensors and energy meters for automatic charges.

Barrier opening system integration

Control access to the parking area with a barrier controller that links every authorisation to its booking.

Capabilities and features

Automatically generate booking-linked PINs, personal links or QR tokens.
Update and revoke permissions according to stay dates and check-out.
Synchronise live occupancy with the controller.
Reusable entry cards with personal QR and collection-code management.
Random non-sequential tokens delivered through tracked messages.

iCal synchronisation for pitches and accommodation

Each unit has a unique iCal URL for automatic updates without duplicate manual work or multi-channel overbooking.

Capabilities and features

.ics feed for every pitch, bungalow or unit, plus aggregated feeds.
Compatible with Google, Apple, Microsoft, Airbnb, Booking.com, VRBO and Expedia.
Real-time updates for every booking, change or cancellation.
Import Airbnb or Booking links to block pitches automatically.
Signed URLs with renewable tokens.

Inline CMS for content management

Change a rule or description without calling a developer. Keep the booking page up to date yourself.

Capabilities and features

Admins see pencil icons on text in the public booking page.
Edit content in real time by clicking the relevant section.
No technical knowledge required and formatting is preserved.
Custom content intelligently overrides the system translations.
Update campsite rules, pitch descriptions and policies immediately.

Ready to simplify management?

Let the software work for you. Book a free demo and discover how these features fit your holiday village perfectly.

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